Objectives:

• To give trainees an insight into an algorithm and rules for preparing meetings and conferences
• To teach the techniques and tools for making the organisation of meetings and conferences more efficient:
  • The clear formulation of meeting goals and determining the best format 
  • Efficient organisation of the discussion process
  • Clear presentation and monitoring of results.

• The development of an efficient culture of communication
• The elimination of unnecessary meetings and conferences
• The introduction of a uniform format for preparing and holding conferences for the Sochi 2014 Organising Committee

• Three steps:
  • Preparations for a meeting or conference
  • Holding a meeting or conference
  • Working with individual participants and the monitoring of results
• Factors for success at each stage
• When there is no need for a conference: conference substitutions
• Preparing a meeting
• How to properly define meeting aims
• Conference planning algorithm

• How to draw up invitations to a conference
• Technical preparations: important details that must not be overlooked

• Holding a conference
• Key functions of the meeting host: planning the meeting format, observing the rules of procedure, and creating a positive emotional atmosphere when discussing the meeting results
• Efficient techniques for organising a discussion
• Principal formats for discussion and the summing up of meeting results
• Working with unconstructive participants

• Post-conference work
  • Status report format and rules for drafting and distribution
  • Individual work with problematic participants
  • The monitoring of results: formats and procedures